Top 10 Professional Leave Application Email Formats (Easy, Simple & Ready to Use)

Writing a proper leave application email can feel confusing, especially when you're in a hurry. Whether it’s sick leave, personal work, travel, emergency, or a family function—your message needs to be clear, respectful, and professional.

In this blog, you will find 10 ready-to-copy leave email formats that you can send to your manager or HR instantly.

Why Writing a Proper Leave Email Matters?

A clear and professional leave request helps you:

• Maintain good communication with your manager

• Get faster approval

• Look responsible and organized

• Keep HR records clean

• Reduce confusion in your team

A well-written leave mail includes:

• Subject line

• Reason for leave

• Leave dates

• Work status or handover

• Appreciation and polite closing

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Top 10 Leave Application Email Formats for Office

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1. One-Day Leave Application (Simple & Clear)

Subject: Leave Request for One Day

Hi [Manager Name],
I would like to request a one-day leave on [Date] due to some personal work. I have completed my pending tasks and informed my team about today’s workflow.
Thank you for understanding.
Regards,
[Your Name]

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2. Sick Leave Email for Office

Subject: Sick Leave for [Date]

Hi [Manager Name],
I am feeling unwell and will not be able to come to the office today, [Date]. I will rest and recover so that I can rejoin tomorrow.
I will update you if my condition changes.
Thanks,
[Your Name]

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3. Medical Leave with Doctor Appointment

Subject: Leave Request for Medical Appointment

Hi [Manager Name],
I have a doctor appointment on [Date] and need to take the day off for my check-up.
I will complete my tasks before or after the leave as required.
Regards,
[Your Name]

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4. Emergency Leave Application (Urgent)

Subject: Request for Emergency Leave

Hi [Manager Name],
I need to take urgent leave today due to an unexpected personal emergency. I apologize for the short notice.
I will stay available on phone for any quick updates.
Thanks for your support,
[Your Name]

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5. Leave for Family Function

Subject: Leave Request for Family Function

Hi [Manager Name],
I am requesting leave from [Start Date] to [End Date] as I must attend a family function.
I will complete my responsibilities before leaving and ensure a smooth workflow.
Thank you,
[Your Name]

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6. Work-from-Home Request

Subject: Work-from-Home Request

Hi [Manager Name],
I would like to request work-from-home on [Date] due to [Reason]. I will be available online throughout the day.
Kindly approve.
Thanks,
[Your Name]

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7. Vacation Leave (Planned Leave)

Subject: Request for Planned Leave

Hi [Manager Name],
I would like to apply for vacation leave from [Start Date] to [End Date]. This leave was planned earlier, and I have handed over my tasks to the team.
Please approve the leave.
Regards,
[Your Name]

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8. Half-Day Leave Application

Subject: Request for Half-Day Leave

Hi [Manager Name],
I need a half-day leave tomorrow, [Date], as I have some personal work in the first half/second half.
I will be available after that.
Thanks,
[Your Name]

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9. Leave for Personal Work

Subject: Leave for Personal Work

Hi [Manager Name],
I want to apply for leave on [Date] due to some personal work that requires my attention.
I will resume work the next day.
Thanks & Regards,
[Your Name]

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10. Long Leave Application (3–10 days)

Subject: Request for Long Leave from [Start Date] to [End Date]

Hi [Manager Name],
I am requesting leave from [Start Date] to [End Date] due to [Reason].
I will finish my current tasks and delegate remaining work to the team.
Kindly approve my leave request.
Thank you for your understanding.
Regards,
[Your Name]